Document timestamps
SmartAccount automatically applies qualified timestamps to all documents processed through the system, in accordance with the EU eIDAS Regulation (910/2014).
This means every document has legally recognised, undeniable proof of when it was created and that it has not subsequently been changed.
What eIDAS is and why it matters to you
eIDAS (Electronic Identification, Authentication and Trust Services) is an EU regulation governing electronic identification and trust services across the European Union. A qualified timestamp under eIDAS has the same legal force as a date on a notarised document.
Legal presumption of accuracy
Under Article 41 of the eIDAS Regulation, a qualified timestamp is presumed to be accurate evidence of the date and time it indicates. If another party wishes to challenge its validity, the burden of proof is on them.
Recognised throughout the EU
A qualified timestamp issued in one Member State is automatically recognised in all other EU countries. Your documents carry the same legal weight from Zagreb to Brussels.
Document non-repudiation
A timestamped document is cryptographically protected. Any subsequent change to its contents automatically invalidates the timestamp, making document manipulation practically impossible.
What this means in practice
Proof of meeting deadlines
A qualified timestamp serves as conclusive proof that a document existed at a particular moment, which is crucial for tax deadlines and contractual obligations.
Long-term archival value
The timestamp ensures document integrity throughout the retention period, whether the statutory period is 11 years or longer.
Certificates and standards
EU Trust Mark
The European Union's official trust mark for qualified trust services under the eIDAS Regulation.
Sectigo TSA
A qualified timestamp authority (TSA) with eIDAS certification, recognised in all EU Member States.
What you get
Visual verification banner
Every PDF receives a visible banner with verification information and a unique identifier.
A qualified timestamp embedded in the document
The timestamp is embedded directly into the PDF, making the document self-contained and independently verifiable.
Public verification page
Anyone can confirm a document's authenticity through the public verification page, without a SmartAccount account.
Verification details
Each verification records the following details:
Unique ID:A unique verification identifier
Timestamp authority:The authorised timestamp issuer
Serial number:The timestamp's serial number
Exact timestamp:The precise time the document was certified
Automatic for all users
Timestamps are applied automatically to documents processed through SmartAccount. No additional configuration is needed; the feature is included for all users.
For further questions, please contact us.